10 Steps to Conducting the Perfect Video Interview

Once reserved exclusively for remote hiring, video interviews are now a crucial step in the interview process. A video interview is usually done between a phone screening and an on-site interview to narrow down the field of candidates. Video interviews are extremely useful but can easily lose their value if not executed properly. Follow these 10 steps to ensure that you’ll conduct the best virtual interview possible.

Remote Video Interview

1. Choose Your Video Conferencing Software

Choosing software that meets your needs for video interviews is key, especially if you plan on having additional team members join the meeting remotely. The ideal teleconferencing software for video interviews should be secure, reliable, and have a scheduling feature. Once you decide which solution is right for you, make sure to familiarize yourself with the software in advance of your interview. Learning on the fly in an interview is not a good look.

Remote Candidate Sourcing

Top 5 Video Conferencing Software

  1. Zoom
  2. Microsoft Teams
  3. Google Hangouts Meet
  4. GoToMeeting
  5. Cisco Webex Meetings

2. Setup a Suitable Interview Space

If you’re setting up a video interview space at your office, try to secure a conference room so additional decision-makers can sit in on interviews. Whether you’re setting up an interview space at the office or at home, make sure that you choose a quiet and well-lit location with a strong internet connection. Nothing interrupts the flow of an interview more than internet issues.

3. Test Your Webcam and Microphone

Phrases like “I think you’re muted” and “can you hear me now?” are all too common when it comes to video calls. Testing your software, webcam, and microphone prior to your video interview will save you the embarrassment of having to troubleshoot these issues during the interview. You’ll save time too – on average, 3 minutes per video call are wasted on fixing tech issues.

4. Send Out Interview Invitations to Job Candidates

You should send out interview invites to your candidates as early as possible so there’s enough time to coordinate schedules. Ideally, you should send out an invitation as soon as you decide that a candidate has advanced from the phone screening portion of the interview. In your invitation, be sure to include a link to your meeting and a password if needed. Also include detailed instructions on how to download and operate the video conferencing software you’ll be using.

Send Interview Invitations

5. Coordinate with the Rest of Your Hiring Team

After your candidate has accepted a meeting invitation, communicate with the rest of the hiring team to coordinate schedules and reserve a conference room or meeting space. If you have coworkers that are joining the call remotely, send them the invitation and make sure they have a proper space for video conferencing.

6. Plan Your Interview Questions

To get the most out of your interview you’ll want to come prepared with questions. You should’ve already covered basic questions like past experience in the phone screening, so these questions should be more specific to the job that you’re hiring for.

Plan your interview questions

7.  Send a Reminder to Interview Attendees

You should always send a reminder email to all participants. Waiting around for a candidate that doesn’t show up for an interview is a huge waste of time and it takes even more time to reschedule a meeting. On the other side, showing up late for an interview or having to wait for a colleague to join is a bad look for your company.

8. Prepare Your Environment for the Interview

At this point, you should already have your interview space and equipment set up and ready to go. However, it’s also important to have your immediate environment optimized for a video interview. Make sure to close out any unneeded apps or browser tabs and pause your notifications if you’ll be sharing your screen. Ensure that your work phone and personal phone are also silenced as well. Creating a distraction-free environment is vital for a successful video interview.

Video Interview Environment9. Conduct Your Video Interview

At this point, you have everything you need in place to crush your interview. Gather your team in the conference room or virtual meeting room a few minutes before the call to discuss the interview agenda. Once your candidate joins, introduce your colleagues, briefly exchange pleasantries, and then get down to business with your questions.

Remote InterviewQuick Tips for Conducting a Video Interview

  • Test your software before the interview.
  • Dress professionally.
  • Log on early to arrive before your candidate.
  • Record your interview (with consent).
  • Take notes.
  • Try to avoid fidgeting.

10. Decide on Next Steps

After your interview review your notes and re-watch the recorded interview if necessary. Then meet with your team to determine if the candidate will be advanced to the next round of interviews. The next step after a video interview is typically a final on-site interview unless you’re hiring remotely. Even if you choose not to move forward with a candidate you should always follow up with every candidate that you interview.

You’re Ready!

Conducting a good video interview really comes down to being prepared and controlling your environment. Just follow the steps in this article and you’ll be ready to crush your video interviews! For more remote hiring advice check out our library of recruiting resources and hiring guides!