Administrative Assistant Job

How to Get a Job as an Administrative Assistant

As an administrative assistant, you are the grease between the gears of the company. If you enjoy planning, organizing, and being everyone’s go-to person, you should consider taking a job as an admin assistant! They keep everything running smoothly and are an indispensable asset. Responsibilities can vary widely from one company to another, but in general, they manage the flow of information and provide office support. The most valuable administrative assistants have superhuman attention to detail and awesome communication skills.  Download JobFlare today and prove to employers that you’ve got the skills it takes to succeed!

Many jobs fall under the administrative umbrella, including executive assistants, office clerks, and receptionists. The need for administrative professionals spans nearly all industries, making it easy to find job openings and opportunities in almost any kind of business, from schools to hospitals to government agencies. You lay the foundation for executives’ days and make their lives easier. This can mean answering phones, scheduling travel, conducting research, or preparing reports for your boss. Administrative professionals are so respected that the last week of April dedicated to their appreciation!

Administrative Assistant

US Median Salary
$37,230/year or $17.90/hour

Education Requirements
High School Diploma or GED
Some college often preferred

Robot Risk Rating
Automation Risk Robot
96%

HIGH AUTOMATION RISK

You'd be great for this position if...

– You’re dependable
– You enjoy helping people
– You have great time management skills
– You’re highly organized
– You’re positive, upbeat, and outgoing
– You’re always discreet

Robot Risk Rating
Automation Risk Robot
96%

HIGH AUTOMATION RISK

You'd be great for this position if...

– You’re dependable
– You enjoy helping people
– You have great time management skills
– You’re highly organized
– You’re positive, upbeat, and outgoing
– You’re always discreet

Resume Tips for Administrative Assistants

To have a successful career as an administrative assistant, there are certain skills that hiring managers know to look for. Take inventory of these important qualities and emphasize them in your resume:

  • Ability to learn new things quickly
  • Excellent communication skills
  • Clear sense of personal integrity
  • Outstanding people skills
  • Creative problem-solving skills
  • Attention to detail
  • Creating and maintaining professional relationships, both within and outside of the company
  • Expert planning and coordination of schedules
  • The ability to prioritize tasks
  • Great time management skills

If you don’t have much on-the-job experience, include things like…

  • Coordinated an event where you had to synchronize multiple schedules
  • Online keyboarding or computer skills courses
  • Proficiency using office equipment (printers, fax machine, scanners, etc)
  • Any record keeping you’ve performed (there are lots of volunteering opportunities for this!)
  • Any additional strengths, like being multilingual, computer literacy skills, etc

If you’re still feeling stuck on what skills to list in your resume, check the job description! Hiring managers list the key qualities they’re looking for, so you can score serious points for including them.

Interview Pointers for Administrative Assistants

Prior to your interview, be sure to think of examples of personal experience applicable to the role:

  • Offer an example of a time you created an organization system and how it’s had a positive impact on your productivity.
  • Describe a situation in which you had to maintain confidentiality and why discretion is important to you.
  • Discuss a time when you had to accommodate the needs of someone you disagreed with and how you handled the situation.
  • Provide the hiring manger with your conflict resolution tactics and why you think they work well for you.

Be prepared to answer questions like:

  • What have you done to improve your time management skills recently?
  • What important goal have you reached in the last year and how did you achieve it?
  • How do you organize your work day?

Trouble finding Administrative Assistant jobs to apply for? Try searching for these jobs as well!

Administrative Specialist • Admin Assistant • Office Manager • Executive Assistant
Office Clerk • Receptionist • Executive Secretary

Famous Former Administrative Assistants
J.K. Rowling Famous Former Administrative Assistant
J.K. Rowling
Author
Barbara Walters Famous Former Administrative Assistant
Barbara Walters
Broadcast Journalist
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